Privacy Policy

 

Colorado Black Civic Engagement Commission (CBCEC)

Organizational Policy Standards

Address: 1445 Dayton St, Aurora, CO 80010

1. Purpose of Policy Standards

The Colorado Black Civic Engagement Commission (CBCEC) establishes these policy standards to ensure all programs, operations, and partnerships uphold our mission: advancing the civic power, leadership, and representation of Black Coloradans. These standards guide board members, staff, volunteers, and partners in maintaining transparency, integrity, equity, and accountability.

2. Governance & Accountability

2.1 Board Oversight

  • The Board of Commissioners provides strategic direction and ensures operations align with CBCEC’s mission and values.

  • All major decisions—including budget approvals, partnerships, and policy positions—must be reviewed and documented by the board.

2.2 Transparency Requirements

  • Annual reports, financial statements, and program impact summaries must be made publicly accessible.

  • Meeting minutes must be recorded, stored securely, and available upon request.

3. Code of Ethics & Conduct

3.1 Ethical Standards

All representatives of CBCEC must:

  • Demonstrate honesty, professionalism, and respect in all interactions.

  • Act in the best interest of the communities we serve.

  • Maintain nonpartisanship in all civic engagement activities.

3.2 Conflict of Interest

  • Any potential conflict—financial, political, or personal—must be disclosed immediately.

  • Members may not use their position for personal benefit or political endorsement.

4. Diversity, Equity & Inclusion (DEI)

4.1 Core Commitments

CBCEC is committed to advancing equity for Black communities statewide by:

  • Prioritizing inclusive practices in hiring, leadership development, and programming.

  • Ensuring accessibility for community members across age, ability, language, and economic background.

  • Creating spaces where all community members feel respected, represented, and valued.

5. Community Engagement Standards

5.1 Engagement Principles

CBCEC will:

  • Use culturally responsive outreach strategies.

  • Prioritize community-led decision-making whenever possible.

  • Ensure voter engagement, civic literacy, and leadership development materials are accurate, accessible, and nonpartisan.

5.2 Program Integrity

Programs must:

  • Deliver fact-based information.

  • Protect participant privacy.

  • Avoid coercive, biased, or misleading practices.

6. Data Protection & Privacy

6.1 Data Handling

  • CBCEC will collect only the data necessary for program delivery and reporting.

  • Personal information must be securely stored, encrypted where possible, and never sold or shared without consent.

6.2 Confidentiality

Staff and volunteers must protect sensitive information including:

  • Participant identities

  • Voter data

  • Internal documents and communications

7. Financial Management

7.1 Budget & Resource Use

  • All funds must be used exclusively for CBCEC’s mission and documented in accordance with nonprofit financial standards.

  • Spending must follow approved budgets unless revisions are authorized by the board.

7.2 Audits & Reporting

  • CBCEC will conduct annual internal reviews and external financial audits when required.

  • Financial reports must be accurate, timely, and fully transparent.

8. Partnership & Collaboration Policy

8.1 Partnership Criteria

CBCEC will collaborate only with partners who:

  • Support civic participation and equity in Black communities.

  • Adhere to ethical, legal, and nonpartisan standards.

  • Demonstrate a commitment to mutual benefit and accountability.

8.2 Memoranda of Understanding (MOUs)

Significant partnerships must include written agreements outlining:

  • Roles and responsibilities

  • Data-sharing limits

  • Financial and resource commitments

9. Safety & Conduct in Public Spaces

9.1 Event Safety Standards

CBCEC programs and events must:

  • Meet ADA accessibility requirements

  • Comply with city/state safety regulations

  • Provide safe, inclusive environments free from discrimination or harassment

9.2 Anti-Harassment Policy

Harassment, violence, intimidation, or discrimination of any kind will result in removal and potential termination or legal action.

10. Policy Review & Updates

10.1 Annual Review

  • These policy standards must be reviewed annually by the Board of Commissioners to ensure alignment with evolving organizational needs, state laws, and community expectations.

10.2 Amendments

  • Amendments require majority board approval and must be publicly documented.